Have you ever arranged an official event or hired people for a new project?
If you have, you probably needed to find out your available resources and how to manage them. So, you’ve done resource management on some level before.
Resource management deals with how you use resources to achieve business goals. Resources could be cashflows, equipment, people, or available skills.
As the leading resource management platform, we spend a lot of time studying the best ways companies can manage and allocate available resources.
So, let’s dive into the finer points of resource management and why it matters for the success of your business.
What We’ll Cover
What is Resource Management?
Resource management is about ensuring you have the right resources to get the job done effectively, efficiently, and on time. It helps you hit your business goals while avoiding conflicts across multiple projects.
One of the most important aspects of resource management is managing people and their skills – it’s crucial in today’s workplaces.
Let’s bring resource management to life with a real-world example:
Say your company just landed a website design and development project. As the resource manager, you must figure out precisely what resources you’ll need to get the job done. That means mapping out project milestones, finding the right people for the job, and keeping track of resource needs from start to finish.
If you do not shortlist the right resources, then you might assign resources who are overwhelmed by their current capacity or do not have the required skills.
Resource management software like EmployPlan helps you allocate available skills, keep them in check throughout the project’s lifestyle and collect all the data that the resource manager requires to deliver the project on time.
Why is Resource Management Important?
Resource management is essential because it helps businesses efficiently use their resources –such as people, skills, and cash flows– to achieve their goals.
Effective resource management can improve project success, maximize resource utilization, enhance team communication, and improve profitability. In contrast, poor resource management can result in missed deadlines, project failure, and reduced competitiveness.
By implementing resource management techniques, businesses can manage their resources better and remain competitive in their respective industries.
What are the benefits of Resource Management?
Resource management is essential for businesses of all sizes if they wish to become and stay profitable.
Optimal resource utilization involves identifying critical resources, allocating them properly, and monitoring their usage to ensure effectiveness.
Let’s take a closer look at the benefits of resource management and how it can help c achieve their goals
Optimal Resource Utilization
Optimal resource utilization means using resources efficiently to achieve desired goals. It involves identifying critical resources, allocating them properly, and monitoring their usage to ensure effectiveness. The aim is to get the most value from the resources while minimizing waste and achieving goals within available constraints.
Using platforms like EmployPlan, you can efficiently implement resource management to use available resources for upcoming projects.
You can strike better relationships between teams and projects by automating resource management. You can instantly assign work and communicate with team members. This empowers them to take ownership of their projects and deliver them on time, fostering a cohesive and collaborative work environment.
Resource management provides a comprehensive overview of your projects, past, present, and future. It gives you valuable insights into resource demand, allowing you to make informed decisions on allocating and utilizing resources effectively. With resource management, managing your resources becomes simpler and more streamlined, giving you greater control and visibility over your projects.
Predictions and problem identification
With effective resource management, resource managers can swiftly predict project blockers and plan for the worst-case and alternate scenarios. Most importantly, resource management helps you avoid resource forecasting and resource efficiency issues. Thus, resource management solutions increase project success rates.
Resource management techniques enhance your business’s agility, allowing resource managers to pivot quickly without compromising on customer satisfaction. This not only improves agility but it’s essential to increase your business’s profitability.
Resource Management Techniques
Resource managers can use a few different techniques, depending on the type of organization.
Let’s explore some of the most widely used resource management techniques:
A crucial part of resource planning, resource allocation deals with the effective and intelligent use of available resources.
This resource management technique bridges the gap between resource availability and resource demand for projects. It creates a link for easy access for any team member and helps you assign tasks to them without delay.
Resource allocation also curbs the wastage of resources and their skill sets. If you want to maximize resource efficiency, resource allocation is the technique you are looking for.
In a nutshell, resource utilization tracks resource availability and time spent on multiple projects. It dramatically impacts the bottom line of businesses as it helps resource managers measure key performance. You can break down resource utilization into billable, non-billable, strategic, and overall utilization.
As a resource manager, you need to balance the demand and supply of resources. Resource leveling is an effective resource management technique for doing so. It lets you make the most of available resources against the projects without hiring additional resources or contractors.
Using this technique, resource managers can understand the skill sets of their teams and assign suitable tasks to them to avoid spending wastage.
Resource management lets you run your current projects efficiently and plan for upcoming ones. To do that successfully, you first need to know the capacity of your available resources and requirements. Resource forecasting helps you estimate, imagine potential roadblocks, and manage resources as per the timelines set for projects.
Through EmployPlan, you can implement all these resource management techniques as per your project requirements. If you are a resource manager looking to automate resource management for your company, then you must avail of our free trial and make the most of our real-time dashboards on resources, skills, allocation, availability, and more categories.
The Resource Management Plan
There are a few crucial factors to remember while creating a resource management plan. By following these suggested roadmap step by step, you will be able to create an effective resource management plan for your business:
Identify Needed Resources
Firstly, during the planning stage of your project, figure out the resources you would need to succeed at your project. You would also need to find skills requirements and the budget for the project.
Skills & Task Matching
After finding out the resources, budget, and skills required for the project, you could start assigning tasks to your resources. Different phases of the project lifecycle require different skill sets. Hence, during this resource management planning stage, you need to identify missing skill sets in your resources and whether you have the budget to hire contractors for them.
Plan Ahead and Schedule
During the planning stage, it’s essential to plan ahead and schedule the responsibilities of your resources. Using versatile resource management platforms like EmployPlan, you can create an execution plan that clearly defines the expected deliverables and helps predict potential roadblocks or issues that may affect project timelines.
Analyze and Collects Data
This is one of the most critical stages of resource management, during which a resource manager essentially monitors the efficiency and progress of the assigned resources. Their overall project contribution also gets tracked. Collectively, these insights get collated into robust data, which a resource manager can analyze to improve their resource planning or keep at it.
How to Create a Resource Management Plan
Creating a resource management plan for team skills and availability involves identifying the necessary skills, checking the availability of team members, and developing a strategy for managing team resources.
You must establish procedures for monitoring progress and adjusting the plan as needed. Effective resource management planning ensures that the right team members are assigned to the right tasks at the right time, maximizing their skills and availability for the project’s success.
EmployPlan simplifies this process for you. It lets you create resource plans and match people’s skills to project requirements. With over 3,000 integrations, the platform can connect with your favorite systems. Our Ultimate HR Library has 40,000+ courses, 40+ online schools, 32+ professional roles, and 300+ available skills.
This is your one-stop shop for resource management.
In conclusion, resource management is essential for businesses of all types, as it helps in optimal resource utilization, improving team communication, and maximizing profit.
The right resource management techniques can help businesses keep track of their projects and resources. The resource management plan involves identifying necessary skills, checking the availability of team members, and developing a strategy for managing team resources.